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THE SOCIETY FOR CREATIVE ANACHRONISM
The Kingdom of CAID
Great Western War IV
Office of the Merchant Autocrat
Michael Champlin
2038 Holly Ave.
Ontario, California 91762
(909) 988-6150
Greetings Great Western War IV Merchant,Thank you for your interest in participating as a merchant in this year's Great Western War. The 4th Great Western War will be held beginning Wednesday, October 4th, 2000 and ending Monday, October 9th, 2000. Once again this event will take place at Prado Regional Park, located in Chino, California. The site is a beautiful park set amid lush grass, fields and forest, all beside the recreational lake. The Merchant Village will be centrally located with the lake on one side, the battlefield on another, and the central camping area on the remaining edges. I'm sure you will find this year's event exciting as well as profitable.
Registration Fees
Because of the popularity of this event, pre-registration is required. All completed Merchant registrations packages and fees must be received (postmarked by) September 15th, 2000. Events Fees are as follows:· General Merchant $ 80.00 per booth
· Food Merchant $130.00 per boothIncluded with each completed and processed registration is:
· A listing on the GWW "Merchant Village News" web page, including your email address;
· A confidential Merchant Confirmation Number (allowing you to utilize site rental options);
· Gate Entry for two (2) persons per merchant;
· A listing in the event Merchant Handbook;
· Participation in the "Saturday Night Madness" Sale;
· One sentence describing your discount or "hook" tie-in with the "Saturday Night Madness" Sale;
· A 20' wide by 25' deep plot for your pavilion or an 8' x 8' space in the Grand Shopping Bazaar;
· One Merchant Parking Permit - Allowing your vehicle access to the Merchant Village parking lot.Rental Options
Once again, we'll have pavilions, tables and chairs available for rent only for those merchants who have pre-registered. Note: You will be unable to rent without a confirmation number issued by the Merchant Autocrat Team.Merchant Camping
Two Merchant only camping areas are being reserved at the far south end of the Merchant Village. Camping is on a first come first serve basis. Please note that these areas will be dry grass in nature. Please let the Merchant Autocrat Team know if you plan on camping in these areas. Vehicles will be allowed in these areas for the purpose of unloading you camping gear only.Fast Check-in
You will receive a confirmation number and merchant access pass in the mail prior to the event. This pass will allow you and your pre-registered entourage to spend only a few minutes at the gate. You'll be directed to the Merchant Check-in point for a guided walk to your Merchant Booth site. Please note that if any additional non pre-registered individuals are accompanying you, then you will be held up at the gate until their paperwork is complete and fees are paid, no exceptions!Parking
The parking lot is shortened this year to make a "protected" roadway/path between the two merchant areas. The path or road will be cleared of surface gravel for the event. As such parking is going to be at a premium. We will allow only one vehicle per merchant in the parking lot. Additional parking will be available in the lower parking lot. We encourage all merchants to put their second and third vehicles in the main parking lot so that we have room for everyone. The merchants parking area will be monitored and if all works out, gated.Deliveries
The Merchant Autocrat Team will NOT be accepting UPS or other ground deliveries of your merchandise at the event this year. If you wish to arrange a delivery, you must be on-site to receive it. Any delivery for persons not on site will be refused. Please let the Merchant Autocrat Team know if you plan on utilizing a delivery service when you arrive on site.Weather
Please be prepared for windy conditions this year. If rain becomes a possibility, we will reorganize the Merchant Village to keep all merchants booths as dry as possible. We'll try to inform you of any changes to the best of our ability, should any of our contingency plans have to go into effect.Promotions and Services
We have several new promotions this year. Please read on.The Merchant Handbook
We are continuing with the publication of this well received handbook. Your business name, product offerings and contact information are automatically included with your paid and processed registration. New for this year will be the inclusion of a sentence detailing what your participation discount will be for our famous "Saturday Night Madness Sale"The Merchant Village News - Web Page
This year, we are publishing this "online" newsletter for all GWW web-site visitors to read. It will detail the status of Merchanting at this years GWW. Your business name, product offerings and contact information are automatically included with your paid and processed registration. We'll also include your sentence citing your participation discount at "Saturday Night Madness Sale"The Saturday Night Madness Sale
The Saturday Night Madness Sale does not require you to stay open until Midnight as the previous name of this popular event suggested. We will advertise that this event will begin at 7:00pm and continue until "all are exhausted". New for this year will be the inclusion of a sentence in the Merchant Handbook detailing what your participation discount will be for this event. Note: If you chose not to participate in the sale, your sentence will not be printed.The "Test" Shopping War Point
When you pick-up your site package this year, you'll find we have included raffle tickets for you to give out with each sale. The purpose of this promotion is to encourage event attendees to drop these tickets in their participating organization's canister thus registering their purchase as a vote! The Shopping War Point is only a promotion, however it will receive some event and court play. We believe your participation in this promotion will also generate return visits as customers get into the spirit of the play. In order to encourage customers to vote, we'll provide clear canisters for the tickets to be dropped into thus allowing all to gauge how their organization stands. We may also hold a raffle to encourage participation. Additional tickets will be available for your business from the Merchant Coordination point.
The Merchant Coordination Point
The SCA household, Castillo Solaz de Los Rios has volunteered to coordinate all Merchant Activities during the event this year. Its day pavilion, to be located adjacent to the Merchant Village, will be your contact point for any questions and issues at the event this year. Please come by and visit us during the event.
Registration Forms (Online) - Many Available Now!
All the forms in the Great Western War IV Merchant Registration package are available online as PDF files located in the pages that follow. Please review and follow the instructions printed on the Registration Instructions page carefully. Incomplete registration packages will cause a delay in processing your registration request.Registration Forms (By Mail)
If you wish to have a Merchant Registration package mailed to you, please provide the following information to THL Miguel Esteban Franco de Los Rios and his staff:Business Name
Address, City State & Zip Code
Type of Merchandise / Services Sold
Business Owner's Legal Name
Society Name, Society Membership Number & Home Kingdom (if SCA Member)
Daytime & Evening Phone Numbers
Email AddressVia E-mail: GWWMerchants@aol.com
Via Fax: (909) 983-6011 [Please use a cover page]
Via Mail:
Michael Champlin
2038 Holly Ave.
Ontario, Ca 91762
Questions: Please contact the GWW IV Merchant Autocrat Team:
Merchant Autocrat
THL Miguel Esteban Franco de Los Rios
Call Miguel at (909) 988-6150 [Leave a detailed question in the appropriate phone mailbox]
Fax Miguel at (909) 983-6011 [Please use a cover page]
E-mail Miguel at GWWMerchants@aol.comDeputy Merchant Autocrat
Lady Faoiltighearna ni Dhuinn
Call Faoiltighearna (Paula Nix) at (909) 487-6128 [After 2:00pm and before 9:00pm PST, please]
E-mail Faoiltighearna at GWWMerchants@aol.com
Merchant Village Household
Castillo Solaz de Los Rios
E-mail our household at CastilloSolaz@earthlink.net
If you don't have e-mail but have internet access, post a message to CastilloSolaz by following this LINK and be sure to leave the From: exactly as is.
on the form name link and select the Save Target As... menu option.
